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Present a delegation to Chilliwack council
Chilliwack, British Columbia, Canada
Chilliwack, British Columbia, Canada. Submit a written delegation request naming the speakers and subject. Approved delegations get ten minutes. Presentation
Key information
Submit a written delegation request naming the speakers and subject. Approved delegations get ten minutes. Presentation material must reach the Corporate Officer by 4:30 p.m. on the Friday before the meeting.
On this page
Request an appearance
A delegation is an individual or group presenting a city-jurisdiction topic to Mayor and Council. Write to the Corporate Officer through the page’s email contact, call 604-793-2986 or mail Legislative Services at 8550 Young Road.
Include speaker names and the intended subject. Not every request is approved, and at most two delegations appear at one meeting. If there are more requests, a delegation that has not previously appeared gets priority.
Prepare for public presentation
Each approved delegation has ten minutes. Submit video, photos, slides and other presentation files by 4:30 p.m. Friday before the scheduled meeting.
Council meetings are livestreamed and recorded. Appearing means the speaker names and presentation become part of the public record. Do not place private information into material assuming it will stay within the meeting room.
Topics that need another route
Confidential closed-meeting matters, public-hearing or public-information-meeting topics, matters outside council jurisdiction and election campaigning are not accepted as delegation subjects.
Matters contrary to policy or legislation may be addressed in writing for response, while subjects with an existing process, such as a records request, should use that process. A delegation is not a way to bypass the required application or hearing route.
Key details at a glance
| Item | Details |
|---|---|
| Presentation length | Ten minutes |
| Delegations per meeting | Maximum two |
| Material deadline | Friday before meeting, 4:30 p.m. |
| Request content | Speaker names and subject |
| Public record | Names and presentation recorded and broadcast |
Steps to follow
- Write the request
Explain city-jurisdiction subject and speakers.
- Wait for approval
A slot is not guaranteed.
- Submit material on time
Prepare a ten-minute public presentation.
Named service locations
Maps use the official address or named site. They do not confirm a particular accessible entrance, current opening status or available parking.
Chilliwack City Hall
8550 Young Road
Legislative Services receives written delegation requests here. A presentation requires approval and the scheduled meeting details.
Useful questions and answers
Can a group apply as a delegation?
Yes. An individual or group can request an appearance.
What must the request include?
The names of speakers and intended subject.
How much speaking time is allowed?
Ten minutes.
How many delegations fit one meeting?
At most two.
Who gets priority if more than two apply?
A delegation that has not previously appeared before council.
When are presentation files due?
4:30 p.m. on the Friday before the scheduled meeting.
Will my presentation be public?
Yes. Meetings are broadcast and recorded as the official public record.
Can I use a delegation for election campaigning?
No. The city excludes election campaigning.
Can I revisit a scheduled public-hearing subject this way?
No. Scheduled or completed hearing/public-information matters are excluded.
Is approval automatic?
No. The city says not all delegation requests are approved.