Jobs in Chilliwack

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Within 25 km of Chilliwack

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ServiceMaster Restore of Fraser Valley

Project Manager Assistant

Abbotsford, BC, Canada

Full-time

Within 25 km of Chilliwack · About 25 km from the city centre

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Job details

Job type: Full-time
Posted: Apr 4, 2024

Original job description

Who We Are

ServiceMaster of the Fraser Valley is a restoration company that started in Abbotsford in 2002 and since has opened offices in Langley and soon Chilliwack. Our people are the core of our business, and we are looking for someone who is people centered at heart and enjoys variety in their day to day.

At ServiceMaster we like to have fun and laughter is often heard in the air. We carry that positive attitude with us even as we are running out the door to assist people 24/7 with emergency losses at their homes and businesses (such as fires and floods). We believe success is achieved by putting our 3 Core Values into practice:

Can Do Attitude
Get It Done Right
Win as a Team

What We Offer

Competitive Wages
Excellent Health and Dental Benefit Plan
RRSP and Profit-Sharing Program
Career Advancement Opportunities
Tuition Reimbursement
Casual Dress Code
On-Site Parking
Employee Referral Program

What You Will Do

Monitor incoming emails for yourself and your project manager(s).
Assist reception with overflow by answering incoming calls, relaying messages, and accepting incoming jobs.
Coordinate with project manager(s), insurers, building professionals, technicians and subtrades to ensure timely and efficient project execution.
Assist with scheduling and organizing project activities to meet deadlines and client expectations.
Serve as a main point of contact for clients, providing regular updates and addressing any concerns received.
Maintain accurate project documentation, including physical files, scopes of work, estimates, invoices, and progress reports.
Document project milestones and completion for invoicing and accurate reporting.
Send work orders, as directed, to internal departments and external trades.
Send requests for quotes to subtrades and compile received documents for PM to provide accurate estimates.

What You Have

Knowledge of the restoration industry is an asset
Administrative assistant experience
General knowledge of the insurance industry
Computer savvy and knowledgeable in Microsoft Office Suite
Minimum typing speed of 50 WPM
Ability to multitask and have great attention to detail
Able to work in a high pressure environment
Ability to work in sensitive solutions
Strong communication skills
Team player

Apply on iicrc-careers.careerplug.com About employer

More about this job

Responsibilities

The Project Manager Assistant at ServiceMaster will answer calls and emails, coordinate with project managers, insurers and trades, and keep project files, estimates and invoices up to date. The role also serves as a main client contact and sends work orders and quote requests.

Requirements

Candidates need administrative assistant experience, Microsoft Office skills and a typing speed of 50 WPM. Restoration or insurance industry knowledge is an asset, and strong communication, attention to detail and the ability to work under pressure are expected.

Skills

Microsoft Office Suite
Microsoft Excel
Microsoft Word
Outlook
Typing (50 WPM)
Project coordination
Scheduling
Client communication
Document management
Invoicing
Estimating support
Insurance claims knowledge
Restoration industry knowledge
Multitasking
Attention to detail
Teamwork

Benefits

Health and dental benefit plan
RRSP and profit-sharing
Tuition reimbursement
Career advancement opportunities
Employee referral program
On-site parking

Keywords

Project Manager Assistant
project coordination
administrative assistant
restoration
fire and flood restoration
insurance
Microsoft Office
typing
scheduling
client relations
project documentation
work orders
subtrades coordination
estimates
invoicing

Perks

Retirement plan
Tuition support
Transit support

Tools

Microsoft Office Suite

Languages

English

Seniority

Entry level

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